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Confidentiality and Data Protection

Social Media.

The Practice has a policy for the use of it's Facebook and Twitter sites.  Please read here:Social Media Privacy Policy


NHSScotland is improving the way it uses information from GP patient records. SPIRE is a service that will allow small amounts of information from GP practice records to be used to help doctors’ surgeries, NHSScotland and the Scottish Government to improve care and plan services, and to help researchers to learn more from patient information held at GP practices. 

 A new campaign is underway to inform patients across Scotland of the benefits of the service, and the confidential and secure way in which GP patient records will be used to help plan and improve health care services.

You have a choice about your patient record being used in this way. To find out more go to


Details of all your medical problems are held on our computer system. Cairn Medical Practice is registered under the Data Protection Act. Your medical record is kept securely by the practice and only those professionals who are directly involved in your care have access to your record e.g. your doctor, nurse, practice pharmacist, practice staff. Other persons may only have access to your record with your written permission e.g. solicitors, insurance companies.

Everyone working for the Health Service has a legal duty to keep information held about you confidential. You may be receiving care from other healthcare professionals as well as your GP. So that we can all work together for your benefit we may need to share some information about you. Anyone who receives information from us is also under a legal duty to keep it confidential.

Sometimes the law requires us to pass on information: for example, to investigate a serious crime or to protect a child. We only ever use or pass on information about you if people have a genuine need for it in your and everyone's interests. Whenever we can we remove details which identify you. The sharing of some types of very sensitive personal information is strictly controlled by law.

The main reasons for which your information may be needed are:-

  • Providing you with health care and treatment
  • Looking after the health and social welfare of the general public
  • Ensuring that our services can meet patient needs in the future
  • Helping staff to review the care they provide, thus ensuring that it is of the highest standard
  • Training and educating staff (you may choose whether or not you wish to be involved personally)
  • Investigating complaints or legal claims
  • Statistical analysis and research (you will not be identified in any published results or papers without your prior consent)
  • Preparing statistics on performance and activity (steps shall be taken to ensure that you cannot be identified)

If at any time you would like to know more about how we use your information, you can speak to the Practice Manager or your GP. To obtain a copy of the information we hold about, you can make 'Subject Access' under the Data Protection Act by contacting the Practice Manager. A charge may apply for this request of between £10.00 and £50.00 maximum.

The Practice undergoes regular visits by external assessors, whose purpose is to verify the process of the practice’s quality of care to the patient. Therefore they need to view records of a random number of individual patients. The visiting team adheres to a strict code of confidentiality. Please inform the Practice Manager if you do not wish your records to be inspected.  


Confidentiality and young people

When you are young, your parents are usually involved in your health care. They may make decisions for you, and speak to health workers on your behalf. But as you get older you have more rights.

You can decide if you want your parents to be involved or not. This leaflet explains your rights once you are thought to be old enough to make your own decisions about your health care information.

In England, the legal age of capacity is 16.  However, in Scotland if you are 12 or over, the law assumes you can make your own decisions about your health care information unless there is evidence to suggest that you can’t.

If you are under 12, you may still be able to make decisions about your health care information but the doctor must believe that you understand enough to do this.

When we talk about parents, we also mean anyone who is your legal guardian.

For more information visit BMA Guidance on Confidential Records.  Para 4.1.2 refers specifically to young people. 

Freedom of Information (Scotland) Act 2002 Publication scheme

Cairn Medical Practice has formally adopted the British Medical Association Model Publication Scheme for General Practitioners in Scotland and for all enquiries relating to practice information which is contained in this scheme please contact:

The Practice Manager
Cairn Medical Practice
15 Culduthel Road
Tel 01463 712233


To View the document then please click the following link :


Data Protection

The staff at this practice record information about you and your health so that you can receive the right care and treatment. We need to record this information, together with the details of the care you receive, because it may be needed if we see you again or if problems are identified with a drug that you have been prescribed.  The data that we record are Name, Address, telephone number(s) and email plus records of your GP/Nurse consultations, drugs prescribed and any correspondence sent/received about you to/from other healthcare professionals.  This may include test results and discussions about any referrals to secondary care.

A full Data Protection statement can be downloaded here:

Cairn Medical Practice Data Protection Statement


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